Personal Data Policy

Kirkecenteret Vejle's Data Privacy Policy

Data Responsibility

We take your data protection seriously. We process personal data and have therefore adopted this Privacy Policy which explains how we process your data.

Kirkecenteret Vejle is responsible for data, and we ensure that your personal data is processed in accordance with the law.

Contact Information:

Contact Person: Ralph Kristensen

Address: Vardevej 106

CVR: 68102413

Phone: 75 72 51 00



Managing Personal Data

We ensure fair and transparent data management

When we ask you to make your personal data available to us, we also inform you which data we process and for what purpose. You will receive information about these details when the personal data is requested. 

What type of data do we use?

We use data about you to improve our service and ensure quality in our products and services as well as in our contact with you. Generally, we collect seven types of data:

  1. Data on employees and church leaders
  2. Data on volunteers and guest speakers
  3. Data on financial contributors
  4. Membership data
  5. Data on participants in church activities
  6. Data on recipients of Christmas aid
  7. Data on partners and partnerships

We collect and store your personal data for specific purposes

We collect name, address, phone number and email address from all groups. 

The purpose is to manage the relationship between you and the church in relation to what you consented.

Point 1 and 2: We store

  • CPR number for use in mandatory tax reporting.
  • employees' contracts and other relevant documents related to employment.
  • trusted managers' service agreements and relevant documents related to their commitment to service.
  • volunteers' CPR number in connection with payment of fees and driving for use in mandatory tax reporting.
  • photos, video and audio recordings for use on website and social media.

Point 3: For financial contributors who have requested a tax deduction for their contribution, we also store their CPR numbers for tax reporting purposes.

Point 7: To the extent that binding contractual relationships exist, we store contracts and relevant documents as well as contact persons' general personal data in connection with cooperation with external associations and organizations.

We only process relevant personal data

We only process data about you that is relevant and necessary in relation to the purposes defined above. The purpose for data storage dictates what type of personal data is relevant to us. The same applies to the amount of the personal data we collect. For example, we do not collect more data than we need for a specific purpose. 

We only process necessary personal data

We only collect, process and store the personal data necessary to fulfill our stated purpose. In addition, legislation may pre-determine the type of data we need to collect and store for our business operations - this applies, for example, to membership lists. The type and extent of the personal data we process may also be necessary to fulfill a contract or other legal obligation - this applies, for example, to commitment statements and employment.

We review and update your personal data

We verify that the personal data we process about you is not inaccurate or misleading. We also make sure to update your personal data on an ongoing basis.

As our service depends on your data being accurate and up-to-date, we ask that you inform us about any relevant changes to your data. You can use the contact information above to notify us of these changes.

We delete your personal data when it is no longer needed

We delete your personal data when it is no longer needed for the purpose that initially required collection, processing and storage of your data.

We obtain your consent before processing your personal data

We will obtain your consent before processing your personal data for the purposes described above, unless we have a legal basis to obtain it. In this case, we will inform you of this legal basis and of our legitimate interest in processing your personal data.

Your consent is voluntary, and you can withdraw it at any time by contacting us. Use the contact information above for more information.

If you are under the age of 18, we always obtain the consent of a custodian in addition to your consent before processing your personal data as described above.

We will not disclose your personal data without your consent

If we need to disclose your personal data to affiliates and stakeholders, we will first obtain your consent and provide information about the purpose for which your data will be used. You can object to this type of disclosure at any time.

However, we do not obtain your consent if we are legally required to disclose your personal data, for example as part of reporting to an authority.


We protect your personal data and have internal information security rules

We have adopted internal information security rules that contain instructions and measures to protect your personal data from being destroyed, lost or altered, from unauthorized disclosure, and against unauthorized access or disclosure.

Use of Cookies

Cookies: purpose and relevance

We use cookies on our website (see address at the top) to improve your user experience as you navigate the site.

Your Rights

You have the right to access your personal data

You have the right at any time to know what data we process about you, where it originates, and how we use it. You can also find out how long we keep your personal data, who receives data about you, and the extent to which we pass on data in Denmark and abroad. 

Upon request, we can provide you with the data we process about you in a structured, common-language, and machine-readable format (data portability). However, access may be restricted for the privacy of other individuals as well as for trade secrets and intellectual property rights. 

You can exercise this right by contacting us - please find our contact information at the top of this page. 

You have the right to have inaccurate personal data corrected or deleted

If you believe that the personal data we process about you is inaccurate, then you have the right to have it corrected. Please contact us and inform us of the inaccuracies and how they can be corrected. In some cases, we will be obligated to delete your personal data. This applies, for example, if you withdraw your consent. If you believe that your data is no longer necessary for the purpose for which we obtained it, then you may request that it be deleted.

You may also contact us if you believe that your personal data is being processed in violation of law or other legal obligations. When you make a request to have your personal data corrected or deleted, we will investigate whether the conditions are met and, if so, make changes or deletions as soon as possible.

You have the right to object to our processing of your personal data

You have the right to object to our processing of your personal data. You can use the contact information at the top of this page to file an objection. If your objection is justified, we will cease processing your personal data. Finally, you always have the option to complain about our processing of your personal data to the Data Inspector, Borgergade 28, 5th Floor, 1330 Copenhagen K.

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